One of the most obvious reasons why is documents and data are so big is that the human mind cannot process them all at once. If you take a look at any legal proceeding, you will notice how time consuming it can be to go through all of the paperwork. The same thing goes for financial matters. Banks use a variety of tools to speed up the process of processing a loan, credit card application, or even an estate plan. Why is documents and data so big? Well, there are several reasons.
The first reason why is documents and data are so big is that we need to store them for a long time. For example, a piece of data that describes an estate plan might not be able to be stored on a computer unless it’s uploaded in a digital form. We can’t simply have each person sending off a document in the mail – after all, that takes up valuable storage space. We also have to process such data by hand or, more likely, by hand with a pen.
So, even if every document was stored on a computer or in a digital format, we still would have a lot of data to process. This is where the third reason comes into play. Information cannot be processed instantly. It has to be converted from one form to another. In other words, you couldn’t say “take my document and give me back within one week.” It would be impossible.
The process might take a long time – perhaps a month or longer – depending on the complexity of the document. Documents also have to be stored in various formats. While a terabyte might not seem like a lot of space, a terabyte is about 100 million pages.
Now let’s examine why is documents and data are so big in relation to how much data we actually need. To begin with, if you look at it in terms of the actual physical size, documents are indeed much bigger than data. The reason is simple: documents need to be stored, indexed, and retrieved. If you do not store your data in a way where it is available to anyone who needs it, then you’re not really saving all that much space.
Indexing is the process of putting documents into an index so that people can find them easily. Then comes retrieval. When you’re searching through a large pile of documents, it can be difficult to find the information that you’re looking for. Without indexing and retrieval, you could spend hours or days searching for pieces of information you need. This obviously defeats the purpose.
Digitalization is the process of converting paper documents to electronic information. It is also the process of eliminating the physical storage of paper documents and turning everything into a digital form. This will reduce the storage requirements, but there’s still a lot of paper involved. A company may have a lot of paper that they would like to be able to dispose of, but because it’s all digital, it would be more difficult to do. This is why the document scanning process is so important.
Why are documents so big? It all has to do with how much information our lives are loaded with. Everything from invoices and receipts to medical records and government forms to fill books that could easily exceed 1 gigabyte each. The question is, are there ways that we can reduce the amount of data that is stored on our hard drives? The next time you open a big letter or magazine to read an article, look up the full page number of the document in the table of contents or view the pictures in your digital camera, think about all the files that you have on your computer right now that are taking up space and taking up memory… and you’ll see that a huge chunk of those documents are not being used at all!